The Perks of a Tented Event: Reasons to Rent for Your Next Party<br/>

If you're seeking a truly unforgettable celebration that combines the best of both worlds - the great outdoors and refined elegance in an intimate atmosphere - you're about to discover a world of possibilities for your next event.

We're exploring the numerous benefits of hosting a tented event. As seasoned event planners, we understand the immense potential a tented affair holds. From intimate weddings to corporate soirées, this versatile setting offers a blank canvas to bring your vision for your special day to fruition.

We'll discuss the main advantages of embracing the magic of tented events, where nature meets sophistication and memories are made to last a lifetime. Let us guide you to create a truly memorable and unique experience for you and your guests for your dream wedding or special event.

FIRST, LET’S BREAKDOWN THE MOST COMMON TYPES OF TENTS.

Pole tents.

Pole tents have peaks created by, you guessed it, center poles. Pole tents come in vinyl or sailcloth which both will offer sun protection and provide a beautiful chic look for your wedding or corporate event. This style of tent must be staked in the ground, and therefore cannot be set up on concrete or other hard surfaces.

Structured and framed tents.

A structured or framed tent is one of the most common types of tent to use for a wedding celebration. These use metal frames to support the tent and are free-standing, therefore can be set up on most surfaces. These tents definitely have more versatility. The exposed metal pipes can be utilized to hang lights or floral or can be hidden with layers of draped fabric.

Sailcloth tents.

The sailcloth tent is a type of pole tent that uses sailcloth material with wooden poles for support. It is an incredibly popular choice for an outdoor tent wedding or company event, as the translucent fabric adds an elegant glow to the interior once night falls. The soaring ceiling and curved lines make it an eye-catching selection. Similar to pole tents, it is not suitable on all surfaces and requires extensive staking and wiring.

Clear tents.

Clear tents are frame-based tents with a clear vinyl top. While providing shelter and protection from the weather, you can let the night sky shine through as you dance the night away on the dance floor and party with your guests, creating a breathtaking view. Clear tents offer a sleek and modern look. These are ideal for someone who doesn’t love the restriction of a tent but still wants a safeguard from unpredictable weather.

NEXT, LET’S DISCUSS SOME IMPORTANT DETAILS TO CONSIDER WHEN HAVING A TENTED WEDDING.

Start with a site visit to potential venues with a professional tent rental company and your wedding planner.

Take precise measurements of the space to ensure that your desired tent can be staked or weighted properly. Your event tent will need to be at least 10 feet away from any building for staking purposes. Also, discuss the right size for your guest count. A general rule of thumb is 18 square feet of tent per person for a seated dinner and dancing. You don't want too little or too much room in your outdoor space for your event.

Don’t wait to reserve your tent.

During popular wedding seasons, we often see an influx of weddings that opt for an outdoor tent experience. Rental companies are limited in their supply of styles and various sizes, so as soon as you have your date and an idea of your number of guests, book it.

Expect higher costs.

Rental tents in general are expensive. On top of that, you are responsible for all of the rentals, décor, and equipment required to turn a blank canvas into your desired wedding vision.

Have a rain plan.

This is where having side walls come into place in case Mother Nature takes a unpredictable turn. If it is a perfect day, you can keep them up and let the breeze flow through. However, if it happens to rain, then you are already covered and can plan to have the sidewalls down quickly, a convenience for you and your guests.

To ensure you don't overlook any other important aspects while planning your celebration, check out our blog post on 7 Things Couples Forget When Planning a Wedding.

Consider the weather.

If it is a harsh 90-degree day at the end of July with harsh sun, the last thing you want is for your guests to be trapped inside a party tent with no AC during a wedding ceremony. Vice versa, if it’s a chilly October day you don’t want your guests to shiver while they eat their dinner. Consider inclement weather, and if your day will need air conditioners or heaters to control the temperature and keep your guests comfortable during the time of year.

Bathrooms.

This one is often forgotten about, and we get it, it’s not the most glamorous detail but be sure it is one of the most important! An outdoor wedding means outdoor bathrooms. Your guests will be going in and out of these bathrooms throughout the night. Consider an upgrade from your standard port-a-potty and opt for a bathroom trailer that provides AC, running water, and multiple stalls. So how many bathrooms should you have? A general rule is 1 stall per 50 guests. What’s nice about a bathroom trailer is that it can easily roll up to be parked where you want it for your outdoor event. Plus, your guests will appreciate having a little more wiggle room!

Feeling sold on the idea of including a tent on your big day yet? The best part about selecting a tent is that you have the creative freedom to make the simplest tent structure uniquely yours. It’s one of the biggest benefits of having a tented wedding. Work with your wedding planning and design team to help you choose the right tent that fits your space, and your budget to make your desired vision and specific needs come to life!